All booths are 10-ft. x 10-ft. and contain one 8-ft. skirted table and two (2) chairs. They also include an 8-ft.-high back curtain and 3-ft.-high side drapes. Two (2) full-convention name tags are provided per exhibitor. One (1) shopping-only name tag will be provided for each additional booth reserved. If you should have a need for extra shopping-only name tags, these may be purchased for $25 each during your registration or at later opportunities we provide. We provide complimentary name tags for dependent children of exhibitors only. Please let the exhibit hall coordinator (exhibithall@heav.org) know that you need these.

Things such as electricity, drayage, or specific furnishings are an additional cost. These are provided by the Greater Richmond Convention Center and Exhibits, Inc. Information on prices will be provided in the weeks before the convention.

Internet can be requested by any registered exhibitor through a link in the confirmation e-mail. HEAV has worked with the Greater Richmond Convention Center to lower the cost per device by implementing a cost-sharing price structure.

Thursday, June 6
7:00 a.m.–3:00 p.m. Exhibit Installation
5:00 p.m.–8:00 p.m. Exhibit Hall Premiere

Friday, June 7
9:30 a.m.–8:00 p.m. Exhibit Hall Hours

Saturday, June 8
9:30 a.m.–5:00 p.m. Exhibit Hall Hours
5:30 p.m.–9:00 p.m. Exhibit Hall Dismantling

Booths must be manned during all open exhibit hall hours.

A limited number of vendor workshops are available and are open to purchase by registered exhibitors on a first-come, first-served basis. These are different from workshops and offer different opportunities for the exhibitor.

 

These vendor workshops:

• Are listed in convention materials by the company name
• Are available for purchase and are limited to one per company.
• Are chosen by the company giving the workshop–you pick the topic
• Are not included on the convention recording MP3 after the event
• Can, if you wish, be used to discuss your company products or approach in more detail, though a broad topic can generate more interest.
• Give exhibitors who are not speaking a chance to have greater visibility because they are included on the workshop list and schedule-at-a-glance

In contrast, speaker workshops are offered by invitation and the approval and scheduling process is somewhat different.

 

Speaker Workshops:

• Are listed in convention materials with the speaker’s name
• Are listed on the speaker’s page on our website and convention program
• Have broadly themed topics to have large general appeal (no product sales)
• Are chosen by the speaker team
• Are recorded and included on the convention recording MP3 after the event.

If you’d like to considered as workshop speaker for 2025 or beyond, please visit the speaker application page.

 

Home Educators Association of Virginia (HEAV) has a no-solicitation policy covering all of our conventions, conferences, and events. In order to provide a distraction-free environment for our attendees, exhibitors, sponsors, and speakers, we do not allow solicitation at our events by attendees or unauthorized parties without the express written permission of HEAV. This policy includes, but is not limited to the following unauthorized activities.

Definition of Solicitation

Solicitation includes, but is not limited to, the promotion or sale of products, services, or business opportunities, the distribution of marketing materials, canvassing, asking for business, or any other form of commercial or promotional activity.

Prohibited Activities

• Unauthorized on-site distribution of printed or electronic materials including literature, signs, flyers, invitations, tickets, forms, etc. 
• Unauthorized exhibitor, sponsor, or speaker distribution of materials outside their designated exhibit space
• Unauthorized receptions & parties (including off-site events)
• Unauthorized exhibits, mobile exhibits & hospitality suites
• Unauthorized membership recruitment activities
• Unauthorized promotion of non-HEAV events
• Unwelcome advances toward all event participants or HEAV staff

Any person, business, or organization found to be violating this policy may be expelled from the event with no refund of registration fees.

Egregious and/or multiple violations of this policy may result in disqualification from future events at the discretion of the HEAV.

Attendees who experience or witness solicitation during the event are encouraged to report violations to event staff or organizers immediately.